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Office Assistant - Edinburgh

Edinburgh , United Kingdom

Ref#: 9677247517

Date published: 12-Feb-2020

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Role Purpose

To provide full/part time secretarial and administrative support to the current administration team, supporting various teams in the Edinburgh office ensuring that the team needs, and clients’ needs are met at all times. 

Key Responsibilities

Working for several teams across all levels including Valuation, Capital Markets and Agency
Answering phones for the teams when they are not available
Assisting with job management including maintaining a meticulous online filing system for all current developments which adheres to CBRE standards of compliance (this includes preparation for external audits)
Using PeopleSoft (CBRE’s finance system) to register new projects and raise expense claims
Carry out Anti-money laundering checks for new clients with the help of the compliance team
Ensuring a smooth running of day to day business
Binding of reports
Reception cover during lunch/holiday cover on rotation with other secretaries
Ad-hoc typing (copy and audio) of reports and other documents.

Person Specification/Requirements

Excellent organisational skills and attention to detail
A team player, possess a desire to collaborate with other secretaries and work to benefit the business
Good interpersonal skills with a professional attitude
Ability to prioritise and act on own initiative
Able to work to deadlines and have a flexible approach
Ability to work autonomously and proactively
Confident communicator
Good writing skills
Good IT skills (Word, Excel, MS Outlook, Power Point).
Can be trusted to be discrete with confidential information relating to both projects and the team members
Minimum typing speed of 60 wpm