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Finance Manager - Carnaby Estate

London , United Kingdom

Ref#: 9677249152

Date published: 30-Sep-2020

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Job Title: Finance Manager  (Carnaby, Soho, and Seven Dials)
Reports to: Operations Director

Job Purpose: To manage the Estates’s financial control processes for all expenditure and to prepare and co-ordinate annual budgets and reconciliations.
To manage administration tasks relating to delivery of property and facilities management services across Estates. 

Primary Responsibilities:

Compliance
Monitor Estate finance processes and procedures to ensure compliance with CBRE policies and procedures and in line with Client instructions. 

Financial Control
To support / lead the quarterly reconciliation process with the Facilities Management provider(s).
To monitor and report on all actual service charge expenditure and project costs on a weekly, monthly and quarterly basis.
To support the management team to achieve agreed financial targets through effective and timely financial reporting.
To ensure that processes are in place to accurately forecast and analyse expenditure trends across all departments.
Review costs and expenses relating to management of the Estates, track against budgets and take corrective action where appropriate.
To effectively manage the Finance Administration function to ensure that:-
- supplier invoices are checked/validated and authorised in accordance with the CBRE’s accounting system;
- client funding requests are validated and processed in timely manner.
Maintain all financial databases.

Budgeting
To adopt the key role in co-ordinating and preparing the annual service budgets.
To review and assist with external auditors in the preparation of the year end budget reconciliation.


Administration
Oversee the Change Notice process in line with agreed processes.
Reporting on regular basis internally and to Client on compliance.
Ad hoc support to the Property Management team with administration tasks.

Stakeholder Relations
To manage key relationships with the Client and CBRE functions; especially Service Charge Finance Team.
To engage with and manage FM provider relationships and external key stakeholders.
Resolve issues with external suppliers.


Experience
Worked within a commercial finance function.
Extensive Service Charge management experience. 
Competent technical and strong IT skills; particularly Excel.

Competencies
Organised and can work to strict deadlines.
Good communicator with strong interpersonal skills.
Can work on own initiative.