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Facilities Manager - Manufacturing Industry @ Joo Koon

Singapore , Singapore

Ref#: 9677247749

Date published: 4-Mar-2020

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ESSENTIAL DUTIES
  • Develops and maintains positive relationships with clients. Attends client meetings.
  • Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work. Reviews work orders to ensure that assignments are completed.
  • Responsible for facilities inspections and reports.
  • Coordinates and manages moves, adds and change activities.
  • Obtains and reviews price quotes for the procurement of parts, services, and labour for projects.
  • Manages capital projects. Prepares capital project and operating budget and variance reports.
  • Manages vendor relationships and trains vendors on work order and billing procedures. Responsible for invoice processing and accuracy of cost centre coding.
  • Uses PC and/or PDA for work order system, email, ESS and training.
  • Provides process and procedure training.
  • Conducts financial/business analysis including preparation of reports, as required.
  • Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work.
  • Other duties may be assigned from time to time.

SUPERVISORY RESPONSIBILITIES
  • The role requires managing a team of subordinates and assuming daily supervisory responsibilities, including:
  • Supervises individual employees within single functional or operational area;
  • Approves subordinate's recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination;
  • Effectively recommends same for direct reports to next level management for review and approval; Plans and monitors appropriate staffing levels and utilization of labor, including overtime;
  • Prepares and delivers performance appraisal for staff;
  • Mentors and coaches team members to further develop competencies; and
  • Leads by example and models behaviors that are consistent with the company's values.

REQUIREMENTS
  • Minimum of five years of related experience and/or training. Bachelor’s degree preferred with focus on business, technical or management areas. Prior Supervisory experience required.
  • Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers, effectively present information, and respond to sensitive issues.
  • Requires in-depth knowledge of financial principles and terms. Ability to do intermediate calculations such as percentages, discounts and commissions, and advanced financial analysis.
  • Ability to comprehend, analyse, and interpret complex documents. Ability to solve problems involving multiple situations and options. Requires advanced analytical and quantitative skills.
  • Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.
  • Working knowledge of architectural, electrical and mechanical systems. Working knowledge of leases, contracts and related documents.
  • Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.