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Facilities Coordinator - Banking & Financial Services, Indonesia

Jakarta , Indonesia

Ref#: 20016463

Date published: 7-Jul-2020

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JOB SUMMARY 
Directs a variety of Facilities Management projects in support of the maintenance and repair program for assigned facilities. 


ONLY ESSENTIAL DUTIES AND RESPONSIBILITIES 
  • Coordinates soft services for all business units, large departments or work groups. 
  • Establishes specifications, solicits bids, negotiates, and participates in the contract development.
  • Establishes annual contracts with qualified vendors for services, i.e. furniture moving, window cleaning, elevator repair, non-hazardous waste disposal and insecticide control, janitorial, landscaping, food services, mail services, reprographics, and assures timely maintenance and repair of required equipment and services.
  • Reevaluates contracted service methods to improve efficiencies and effectiveness. 
  • Develops, monitors, evaluates and purchases miscellaneous services for all areas of Facilities. 
  • Assists manager in preparing Facilities capital and expense budgets. Secures necessary operating supplies such as janitorial and maintenance. 
  • Oversees various buildings and grounds services such as maintenance, landscaping, snow/ice removal and paving at all business units, large departments or work groups. 
  • Reviews and approves vendor contracts and specifies terms of agreements. Manages assigned projects and coordinates related efforts between Architectural/Design Services and Facilities Management teams for renovations and facilities installations. 
  • Required to be on “call” for any emergency situations and issues that may occur during normal business hours and after business hours, weekends and holidays. 
  • Coordinate all necessary repairs and services as required by each emergency situation and any other issue. 
  • Stay abreast of new developments, methods and latest technologies as they relate to Facilities Management Services and Operations. 
  • Ensures CBRE and client records are managed according to policies, procedures, and legal requirements.