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Facilities Administrator

Singapore , Singapore

Ref#: 33195

Date published: 29-Jan-2020

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RESPONSIBILITIES
  • Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties. 
  • Creates, maintains, and/or updates various databases.
  • Serves as a liaison between executives, internal management, employees, clients, and visitors as required. 
  • Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.
  • Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
  • Plans, coordinates, and supports meeting and conferences. Arranges domestic and international travel.
  • Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
  • Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports.
  • Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release. 
  • Other duties may be assigned. 

REQUIREMENTS 
  • Excellent written and communication skills. 
  • Strong organisational and analytical skills with ability to work under a fast-paced environment with datelines
  • Basic knowledge on accounting and finance 
  • At least 3 years of experience in Administrative support role