Executive Assistant (Pharma)
Singapore , Singapore
Ref#: 9677250081
Date published: 29-Jan-2021
Share with: Facebook
LinkedIn
Send to a friend
Major Accountabilities
Work directly with the Leadership Team to support administrative matters such as:
- Manage daily appointments/meetings and maintain calendars
- Facilitate with set up of all teleconference/videoconference meetings and distribution of department meeting minutes
- Lead planning and preparation of all regional leadership meetings, joint partnership workshops and other REFS/ NBS events including ownership of materials preparation, summary of minutes and follow-up from meetings/workshops
- Arrange and manage travel preparations, submission and tracking of expenses and facilitation of travel approval requests (eTravel System)
- Support VISA application and arrangements
- Coordinate with KL NGSC team and vendors on PO and invoice related matters
- Handle postage and mail
- Support drafting of communications if required
- Maintain distribution list and key contacts, including key stakeholders
- Liaise visits from external or global visitors
- Maintain organization charts to ensure they are always relevant
• Be the champion for all REFS culture / ONE Team journey and initiatives
Requirement
- Diploma in any relevant discipline
- Excellent communication skills
- Minimum of 5 years supporting high-level executives with administrative or secretarial responsibilities, ideally at multi-national organizations
- Ability to handle multiple requests and work under tight deadlines while maintaining attention to detail and quality of work
- Proficient with Word, Excel, PowerPoint, MS Teams and MS OneNote
- Ability to communicate effectively across diverse organizations and cultures
- Occasional this role will have access to sensitive information; therefore, this role must have total digression and integrity at all times.