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EOI - Administrative Assistant to the COO

Makati , Philippines

Ref#: 9677247462

Date published: 7-Feb-2020

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Job Description :

  • Update the quarterly stats on our template & upload to the Pitch Portal. Stats include the below which are broken down to sector/location:
    • Properties under mgmt.
    • Sqm under mgmt.
    • No. of clients under mgmt.
    • No. of tenants under mgmt.
    • Number of staff
  • Update Track Records with new/lost properties with image
  • Contact each Location Leader (x7) for their updated org chart, tidy up presentation, re-order roles from most senior down, and upload to the Pitch Portal
  • Diarise insurance expiries & obtain current certificate from Kaye Odner; update insurance policy summary & upload both to the Pitch Portal
  • Diarise corporate real estate licence expiries & obtain current licence from Receptionist & upload to the Pitch Portal
  • team site
  • Update the Pitch Portal analytics in template on CS team site
  • Audit recipient list and add/delete as needed
  • Work with CS director and data in salesforce to populate a template and send out via campaign logic to all internal Project Cheetah members
  • Competitor Analysis
    • Keep target client fact sheets up to date
  • Other administrative tasks
    • Manage Regional Directors diary
    • Other tasks from time to time


  • Minimum of 2 years of related experience and/or training.
  • Willing to be assigned at M1 Tower Makati, with Australian hours


Communication Skills

  • Strong organisational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to internal customers.
  • Ability to effectively present information in written form


Skills and Abilities 

  • Requires knowledge of financial terms and principles. Ability to find insights and stories in data
  • General interest and knowledge of real estate
  • Ability to comprehend, analyse, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.