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Assistant M&E Facilities Manager / M&E Facilities Manager (TUAS)

Singapore , Singapore

Ref#: 21004809

Date published: 27-Feb-2021

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ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Reports directly to the Facility Manager with responsibility for Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing property maintenance and especially janitorial work.
  • Responds, interfaces with client to understand their inquiries and feedbacks. Ensures timely and quality service delivery to clients. Follows up with clients to ensure and improve customer satisfaction.
  • Performs daily inspection within a corporate office for amenities cleanliness and to provide comfortable ambiences for the occupants. Keen eye to observe work place safety.
  • Proficient in raising and close work orders and or building management request using Computer Maintenance Management System.
  • Support the FM Manager on reviewing periodic reports including financials, accruals, and explains variances. 
  • Assists in the preparation of operating and capital budgets.
  • Assists in preparing monthly Key Performance Indicators reports.
  • Managing utility trackers and identifying operation cost saving initiatives.
  • Processes monthly invoices and to ensure timely payment to vendor.
  • Ability to obtain and compare quotations, and provide business justification to client for approval. Support to create and issue purchase orders to vendor timely.
  • Experiences in Move and Churn activities and update of floor plan.
  • Conduct and put in place regular Vendor performance management. Maintain and developing good relationship with vendors and building management.
  • Ability to review service agreement contract and develop Standard operating procedures for site operation.
  • Supporting the FM Manager/ Procurement in developing Scopes of Work, obtaining necessary vendor setup forms and documentations.
  • Managing of inventory such as but not limited to water filters, face masks, work tools.
  • Support meeting room setup.
REQUIREMENTS
  • Minimum of four years of related experience and/or training. Associates degree or Bachelors degree preferred with focus on business, management areas. Prior vendor supervisory experience preferred.
  • Facility Management certification preferred.
  • Good Knowledge on Workplace safety including but not limited to understanding Risk Assessment, Method of Statement, Safety Data Sheets.
  • Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers.
  • Ability to effectively present information. Ability to respond effectively to sensitive issues.
  • Ability to respond to workplace incidents.
  • Requires good knowledge of financial terms and principles for operation and capital expenditure budgeting.
  • Ability to comprehend, analyze, and interpret service agreement documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
  • Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use Computer Maintenance Management system for work order system, building management request, invoicing and purchase orders.
  • Working knowledge of architectural, office layout plan. Working knowledge of leases, sourcing contracts and related documents.