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Assistant Facilities Manager- IB

Makati , Philippines

Ref#: 21004490

Date published: 10-Feb-2021

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JOB SUMMARY
The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.
Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
Performs facilities inspections and prepares reports.
May coordinate and manage move, add and change activities.
Assists in the preparation of operating and capital budgets.
Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.
Reviews periodic reports including financials, and explains variances. Works with finance team to correct errors.
Uses pc and/or PDA for work order system, email, ESS, process and procedure training.
May coordinate and manage move, add and change activities.
Other duties may be assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty stated above satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and EXPERIENCE
Minimum of four years of related progressive working experience.
Must be a degree holder of Engineering or any relevant course for the role
Must have acceptable or above average command of the English Language
Must be knowledgeable on preventive, corrective maintenance of critical and non-critical facility equipments
Must have prior experience on vendor management
Must have prior experience and knowledge on Soft and Hard Services

CERTIFICATES and/or LICENSES
Safety Training or Certification from DOLE highly desirable but not required

REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and/or ABILITIES
Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.