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Assistant Facilities Manager, Aerospace/Aviation - East

Singapore , Singapore

Ref#: 9677249267

Date published: 16-Nov-2020

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ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Reports directly to the Facility Manager with responsibility for Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing property maintenance.
  • Responds, interfaces with client to understand their inquiries and feedbacks. Ensures timely and excellent quality service delivery to clients. Follows up with clients to ensure and improve customer satisfaction.
  • Performs daily inspection within a corporate office for amenities cleanliness and to provide comfortable ambiences for the occupants. Keen eye to observe work place safety.
  • Proficient in raising and close work orders and or building management request using Computer Maintenance Management System.
  • Support the FM Manager on reviewing periodic reports including financials, accruals, and explains variances. 
  • Assists in the preparation of operating and capital budgets.
  • Assists in preparing monthly Key Performance Indicators reports.
  • Managing utility trackers and identifying operation cost saving initiatives.
  • Processes monthly invoices and to ensure timely payment to vendor.
  • Ability to obtain and compare quotations, and provide business justification to client for approval. Support to create and issue purchase orders to vendor timely.
  • Conduct and put in place regular Vendor performance management. Maintain and developing good relationship with vendors and building management.
  • Ability to review service agreement contract and develop Standard operating procedures for site operation.
  • Supporting the FM Manager/ Procurement in developing Scopes of Work, obtaining necessary vendor setup forms and documentations.
  • Managing of inventory such as but not limited to water filters, face masks, work tools.
REQUIREMENTS
  • Degree in Mechanical, Electrical Engineering or relevant FM discipline 
  • FM experience within Aviation/Aerospace 
  • Customer Service oriented
  • Strong leadership, capable of managing a team of engineers/technicians with minimal supervision
  • Confident, resourceful, able to drive initiatives in providing solutions