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Assistant Building Manager - Ditton Park, Slough

Slough , United Kingdom

Ref#: 9677247782

Date published: 5-Mar-2020

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Reports to: Associate Director – Ditton Park
Role Purpose: Manage operational activities for Ditton Park and provide professional support to the Estates Team in Ditton Park

Key Responsibilities

? To develop and maintain a positive image of the building in its location
? To monitor all activities relating to the site(s), reporting and taking action as appropriate
? Regular inspections of the building – including meter readings within all required buildings
? To work in conjunction with key stakeholders ensuring a maintenance and repair programme is in place
? To compile and maintain records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action which may be required
? To liaise with tenants and deal with any operational queries they might have
? To attend tenants’ meetings 
? To be responsible for Health and Safety compliance on site, and the maintenance of records 
? To be responsible for Environmental management on site, in compliance with policy and procedure 
? To organise fire and other safety evacuations and produce an emergency plan
? To liaise with local authorities as appropriate
? To proactively manage risk and deal with insurance issues on site
? To ensure the property achieves the KPIs set by the client, in conjunction with key stakeholders 
? To manage major work programmes on site, acting as the liaison point for all parties involved
? To produce regular reports to operational manager and surveying team, as required
? Ensure procurement is carried out in line with company policy.
? To manage the P2P (Purchase to Pay) system and respond to any related queries or requests as appropriate. 
? To identify and escalate situations requiring urgent attention
? Any other duties as directed by your Line Manager 

Person Specification/Requirements

? Understand how the industry, how stakeholders function and the range of services available to clients
? Constantly updating knowledge of legislation relating to property management 
? Develop an understanding of how to build and maintain client, tenant, supplier and customer relationships
? Understanding of key issues to be noted on property inspections
? Understand and use industry/specific IT applications 
? Understand the principles of service charges
? Contributes to team business plan/strategy
? Able to plan and manage own workload
? Able to work as part of a team, supporting colleagues
? Able to use IT software such as Word, Excel, and databases
? Oriented towards providing excellence in customer services
? Can demonstrate adaptability and attention to detail
? Be able to communicate effectively verbally and in writing
? Understanding of key issues to be noted on property inspections
? Be able to specify services, tender contracts and select service providers
? Know and be able to apply legislation and policies relating to Health and Safety
? Know and be able to apply legislation and policies relating to Environmental protection
? Understand insurance relating to buildings and the FSA regulations
? Understand the basic law relating to TUPE
? Understand and apply all procedures relating to work activities
? Contributes to team business plan/strategy
? Able to plan and manage own workload
? Able to work as part of a team, supporting colleagues
? Able to use IT software such as Word, Excel, and databases
? Be able to communicate effectively verbally and in writing

EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

The Company reserves the right to review and update the duties and responsibilities of your job role, appropriately, in line with the needs of the business.