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Facilities Administrator / Administrative Executive

Singapore , Singapore

Ref#: 33195

Date published: 29-Jan-2020

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JOB SUMMARY 
The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs. 
 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Responds to client inquires and concerns.  Ensures timely and quality service delivery to clients.  Follows up with clients to ensure customer satisfaction. 
  • Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. 
  • Communicates work orders to technicians and assists management in resolving problems. 
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.  
  • Maintains files on work orders, proposals, and department files.   Creates vendor files and checks accuracy on completed paperwork submitted by vendors. 
  • Trains vendors on work order and billing procedures.  Processes invoices and ensures proper cost center coding. 
  • Assists with the inspections on the facility campus. 
  • Uses pc and/or PDA for work order system, email, ESS and training. 
  • Assist with process and procedure training. 
REQUIREMENTS 
  • Excellent written and communication skills. 
  • Strong organisational and analytical skills with ability to work under a fast-paced environment with datelines
  • At least 1 years of experience in Administrative support role