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Admin Officer-Shenzhen

Shenzhen , Mainland China

Ref#: 20011715

Date published: 29-Apr-2020

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Office Operation & Admin Support: 
Hotel reservations & travel arrangements for NV employees travelling.
Preparing invitation letters for NV abroad employees traveling to Shenzhen.
Managing office supplies (stationary supplies, off premises document storage, beverages and pantry foods and supplies etc.)
Business card printing
Interior plant management
Routine cleaning service
Shuttle bus service management
Car parking management
Reception service management
Pest control management
Operations data management (space management, CAFM update etc.)
Contract filing
Updating digital signage
Presentation preparation
Budget and payment management
Event Management
Participate in ad-hoc projects as assigned.


Environmental Health and Safety:
Daily building inspection to ensure cleanliness 
Monthly EPA reporting
Managing First Aid Equipment and ERT closet
EHS Activity Support

Requirements:
Bachelor’s degree or equivalent with 8-10 years office management experience. Prefer the work experience in Top5 IFM company with a role of Admin leader at MNC account project.
Proficient in Microsoft Office Applications. Must have excellent communications skills, verbal and written.
Good interpersonal and conflict resolution skills exercises in a reasonable, fair and consistent manner.
Good financial skills to manage and maximize approved annual budgets.
Willingness to be available for afterhours emergencies. 
Strong customer service orientation.
Ability to work independently with minimal supervision and handle multiple tasks.
Good communication skills and able to interact with all levels within the company, regular interaction with external customers and vendors. 
Be in a leadership role at least 2 years and proved ability to setup and drive team’s performance via coaching and Standard Operation Procedure (SOP)