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Admin Executive

Singapore , Singapore

Ref#: 9677249211

Date published: 9-Oct-2020

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The incumbent provides a wide range of business operations administrative and general secretary support to the business line leadership team.

Responsibilities:
  • Assist the leadership team in the day-to-day running of the department like arrangements of department meetings, meetings room booking and set up, department events coordination and managing of correspondence.
  • Manage travel itineraries and visa application and related arrangements, and claims for the leaders
  • Schedules and maintains calendar of appointments, meetings and conference call.
  • Performs administrative duties such as conducting research, updating and maintaining databases and clients projects lists, preparing company forms and maintaining confidential files.
  • Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
  • Creates and initiates correspondence and memoranda; compiles and prepares data for administrative reports and presentations.
  • Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.  
  • Schedules and maintains calendar of appointments, meetings and conference call.
  • Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
  • Coordinates data from a variety of sources for inclusion in reports and presentations; performs independent research and prepares information for special projects as assigned.
  • Ad hoc duties may be assigned.
Requirements:
  • At least 5 years’ experience working within a professional MNC environment, supporting business leadership team
  • Strong ability to run the administrative function in the department.
  • Excellent written and verbal communication skills.
  • Strong organizational and analytical skills to provide efficient, timely, reliable and courteous service to customers.
  • Advanced skills with Microsoft Office Suite required.
  • Requires or has the ability to build in-depth knowledge of company operations, policies, and procedures
  • A positive attitude and self-motivated