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Admin Assistant- HO

Makati City , Philippines

Ref#: 20010463

Date published: 2-Apr-2020

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The Facilities Assistant will be responsible for supporting our client office in BGC Taguig ensuring that all office facilities and processes run smoothly, which includes both the physical space and the comfort and well-being of all our employees, guests, and partners.

Job Description:

·       First and centre point of call for guests and staff queries, you will provide an efficient and high level of service to the office and external guests at Reception if needed

·       Overseeing the operations, maintenance, and upkeep of all office facilities in Amsterdam office, be the key contact of the site.

·       Assisting with the implementation of health and safety standards; be the key Fire Marshall, key First Aider, DSE trained, Manual Handling trained, general Health & Safety knowledge

·       Provide support on Town Hall, events, and large office meetings including lunches

·       Managing vendors including, security, parking, cleaning and so on;

·       Build and maintain good working relationship with internal and external stakeholders including but not limited to HR, local teams, our neighbours, landlord and building management company

·       Raising PO's and maintaining spreadsheet records

·       Customer oriented and providing a 5 star service: Assisting with events, and requests - thinking what could be asked and putting services in place before being asked, being proactive and innovative

Minimum Requirements:

·       1-3 year sof experience in a customer facing role dealing directly with employees, visitors, as well as 3rd party services and vendors

·       Knowledge of health & safety regulations

·       Excellent customer service skills

·       Confident communicating at all levels across the organization as well as with external vendors

·       Ability to work independently, Proactive and a problem solver

·       Very good oral and written English communication skills