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Accounts Payable Assistant - Fixed Term Contract

Glasgow , United Kingdom

Ref#: 9677249227

Date published: 14-Sep-2020

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Role Purpose
  • To maintain all invoice processing at an acceptable level whilst completing all daily functions of the Accounts Payable role and general administration duties.
  • Ensuring that all KPI’s and SLA’s are achieved or exceeded as well as maintaining excellent client and supplier service.

Key Responsibilities
  • Effectively manage workload across portfolio
  • Adhere to all Account Payable  processes and develop where necessary 
  • Daily Processing of all invoices received
  • Scan and attach invoice images daily onto Proactis   
  • Minimise risk across portfolio by Investigating all Final Demands, Court Summons and Informing Management
  • Dealing with internal/external customer queries
  • Supplier Maintenance updating multi-systems within the Accounts Payable Department
  • Promote  and develop relationships with key contacts throughout the business
  • Assisting with Weekly BACS/Cheque Run
  • Processing payments schedules (rates) for allocation Clients 
  • Hold regular calls with Key Suppliers
  • Manage queries to resolution through investigation, reconciliation and escalation 
  • Ensure all supplier information is up to date and accurate
  • Attend regular concalls with Key suppliers
  • Maintain mailboxes an d ensure all documentation is filed correctly
  • Assist in raising profile of Account Payable team with all departments
  • Work collaboratively with other departments to ensure excellent service


Person Specification 
  • Good interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
  • High Volume Processing & fast pace background required
  • Maintains a positive attitude towards routine tasks
  • Accurate and exceptional attention to detail
  • Confident and assertive where required
  • Flexible approach to work
  • Team player who deals effectively with colleagues and clients
  • Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
  • Ability to remain calm under pressure
  • Exceptional organisational skills

Skills Required 
  • Good IT skills (Word, Excel, MS Outlook).  Previous experience of working on multiple platforms 
  • Excellent communication skills, both verbally and in writing
  • At least 18 months experience  working within an Account Payable  function 
  • Good understanding of Account Payable  procedures and techniques 
  • Property knowledge would be advantageous


EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.


PLEASE NOTE THAT THIS IS A FIXED TERM CONTRACT TO COVER MATERNITY LEAVE